Welcome to Records Management! Whether you oversee legacy paper files or are struggling to organize your office's shared drive, the Records Management team provides guidance about the proper creation, maintenance, and long-term use of Dartmouth's recorded information in both physical and digital information environments.

Keep an eye out for our workshops by monitoring the Dartmouth Libraries calendar at dartgo.org/libevents. Once you're there, filter by category, choosing the Records Management category.

From December 2025 to January 2026, we captured both before-and-after inbox sizes for 19 participants from three iterations of the Tidy Your Inbox workshop; on average, their inboxes shrank by 5.77 GB: a 39% reduction from their average starting size! Scaled to our Microsoft 365 footprint, a 39% reduction represents a potential annual cost reduction of $36,223.20.

Microsoft 365 is our most expensive storage ($360 per terabyte), but one of our smallest footprints. Savings potential is greater with our larger platforms: Google Workspace and Dropbox. Records management principles suggest at least 30% of stored data is ROT (Redundant, Obsolete, or Trivial):